| |
COUNTY OF
SONOMA
AGENDA ITEM SUMMARY REPORT
Department:
Regional Parks
( X ) 4/5 Vote Required
Contact: Jim
Angelo/Philip Sales -- Phone: 707-527-2041
Board Date: 10/26/99 -- Deadline for Board Action:
10/26/99
AGENDA
SHORT TITLE:
Outdoor Recreation Plan and Appropriation Transfer
REQUESTED
BOARD ACTION:
Approval
by the Board of Supervisors of the summary of the
policy direction concerning the Draft Outdoor
Recreation Plan from their meeting of September
14, 1999.
Additional
Policy direction requested.
Approve
an appropriation transfer of $15,100 from
contingencies, $15,100 from Sonoma County Water
Agency and $15,100 from Sonoma County
Agricultural Preservation and Open Space District
to Regional Parks operating budget for costs to
complete additional work items.
CURRENT
FISCAL YEAR FINANCIAL IMPACT
| EXPENDITURES |
|
|
|
|
ADD'L
FUNDS REQUIRING BOARD |
|
|
|
| Estimated
Cost |
|
$ |
71,500 |
|
Contingencies
(Fund
Name: ) |
|
$ |
15,100 |
| Amount
Budgeted |
|
$ |
20,000 |
|
Unanticipated
Revenue
(Source:
SCAPOSD & SCWA) |
|
$ |
30,200 |
Other
Avail Approp
(Explain
below) |
|
$ |
6,200 |
|
Other
Transfer(s) $
(source:
) |
|
$ |
_______ |
| Additional
Requested: |
|
$ |
45,300 |
|
Add'l
Funds Requested: |
|
$ |
45,300 |
Explanation
(if required): Carryover of encumbered
consultant contract from FY 1998/99
Prior
Board Action(s):
7/25/95
- Resolution by the Board authorizing agreement between
SCAPOSD, SCWA and Regional Parks to fund the Outdoor
Recreation Plan. 4/16/96 - Appointment of Citizens
Advisory Committee. 8/24/99 - Board Workshop; 8/31/99
- Board Workshop; 9/14/99 - Board Workshop.
Alternatives
- Results of Non-Approval:
1. Do not
approve summary of policy direction - Return to Board for
further direction. 2. Do not approve additional funding -
The Plan will not be able to address the issues raised by
the Board and the issues will remain unresolved
Background:
Request
Approval
by the Board of Supervisors of the summary of the
policy direction concerning the Draft Outdoor
Recreation Plan from their meeting of September
14, 1999.
Additional
Policy direction requested.
Approve
an appropriation transfer of $15,100 from
contingencies, $15,100 from Sonoma County Water
Agency and $15,100 from Sonoma County
Agricultural Preservation and Open Space District
to Regional Parks operating budget for costs to
complete additional work items.
Discussion
Following the
preparation of a Draft of the Outdoor Recreation Plan in
May 1999, the Regional Parks Department sought policy
direction from the Board of Supervisors on the Draft
Outdoor Recreation Plan. Staff's recommendations were
included in the Board report prepared for the meeting on
August 24. The Board solicited public comment on the
Draft Plan at meetings on August 24 and August 31.
On September
14, 1999, following the close of public comment, the
Board provided policy direction to Regional Parks' staff.
Based on the direction, the following summary of the
Board's directions is organized according to the original
policy questions presented to the Board on August 24,
1999.
A. Summary
of Policy Direction Received by the Board
Regarding
the question of how the draft Outdoor Recreation
P!an represent the purposes and goals envisioned
by the Board of Supervisors, the direction given
to staff was:
To examine recreation
opportunities on existing County and
Water Agency property.
To ensure that the Plan
represents clear recommendations,
highlighting those that are consistent
with the 1989 General Plan and those that
are not.
To use the 20 acres per
1,000 population as stated in the 1989
General Plan in assessing regional
recreational and open space park needs as
the County's goal.
Regarding
the question of how the draft Outdoor Recreation
Plan addresses the variety of outdoor recreation
facilities that the Board envisioned, the
direction given to staff was to strengthen the
findings and recommendations contained in the
Draft Outdoor Recreation Plan Supplemental
Information in Chapter X on Community and
Neighborhood Parks and Recreational Facilities
for Organized Sports by:
Adding additional
opportunities for community and
neighborhood parks in the unincorporated
areas.
Identifying opportunities in
locations close to cities where the
County could cooperate jointly with
cities and other recreation agencies in
providing park facilities including areas
for organized sports.
Strengthening policy
language on partnerships with schools and
cities on developing joint park/school
sites in the unincorporated areas of the
County.
Regarding
the question of how the draft Outdoor Recreation
Plan adequately addresses the policy issues
necessary to implement the Plan, the direction
given to staff was to:
Strengthen language that the
County will only acquire property for
parks and trails from willing sellers on
lands in agricultural land use categories
as designated in the 1989 General Plan.
Prepare draft policy
language to encourage partnering with
cities to develop trail opportunities
close to urban centers.
Regarding
the process, timeline and milestones for bringing
the final draft of the Outdoor Recreation Plan to
the Board, the direction given to staff was to:
Agree with the timeline as
presented but modify it to accommodate
new items raised by the Board that may
require further study or information.
Agree to the holding of the
six addition public meetings to solicit
public input on Draft Plan following
incorporation of policy direction from
the Board.
To identify the process for
acquiring park properties, particularly
those proper!ies that might be considered
Opportunity purchases not called out in
the General Plan.
Develop an estimate of costs
for the acquisition, development and
operation and maintenance of park
projects included in the 1989 General
Plan and comparable costs for the
additional park facilities proposed in
the Draft Plan.
Other
Direction
Add trail connector across
Sonoma Mountain.
Work with State Parks
officials to expand the state parks in
the County by at least 10,000 acres.
Provide more analysis on
public access opportunities to the
Russian River.
B.
Additional Policy Direction requested:
In
addition both Supervisors Kelley and Reilly voiced
concerns regarding specific outdoor recreation
projects within their districts. Regional Parks staff
is requesting Board policy direction on the following
four issues:
Supervisor
Kelley was concerned about the proposal for a
river access park in Alexander Valley.
Supervisor
Kelley and Supervisor Reilly expressed opinions
about the inclusion of Kelly Road as a trail in
the Draft Plan.
Supervisor
Reilly expressed a desire to have outstanding
offers to dedicate additional Coastal access be
accepted by public agencies.
Supervisor
Reilly requested additional public access to the
Russian River in addition to the proposed
Guerneville River Park. This includes Sunset
Beach and year-round public access to Wohler
Bridge.
C. Time
Line/Cost Estimates
Based on
the direction given by the Board, the following
summarizes the estimated costs for revising the draft
plan. This includes additional staff time to work
with representatives of county and state agencies on
specific issues, and using consultants to prepare
additional information and data. This will include
the preparation of data on likely acquisition costs,
the preparation of a survey to determine likely voter
attitudes to funding the implementation of the plan.
The cost of this work is $71,500.
Existing
funding of $26,200 is available and budgeted in
Regional Parks budget for FY 1999/00.
Consultant
costs for facilitation and support for Citizen
Advisory Committee and Public Meetings. $6,200
(already budgeted and encumbered with Consultant)
The
preparation of a draft environmental data for
submission to PRMD. $20,000 (already budgeted)
An additional $45,300 in funding is requested for
the following items:
Additional
Extra Help staff time: The request for an
additional $11,000 in extra help staff costs will
enable the division to continue moving forward on
the thirty-five funded capital projects while the
plan is completed.
Additional
Consultant costs:
The preparation of a revised
programmatic level of likely acquisition
costs. The background report to the Board
indicated that this work could be
accomplished for $6,000. This includes
only the trail component of the Plan. A
full program level for both parks and
trails will cost $9,500.
The preparation of a survey
of likely voter attitudes to funding an
expansion of the County park system.
Staff and the consultant would work with
the Board's subcommittee in developing
the survey. $22,000.
Additional consultant
assistance in developing draft policy
language to address issues raised by the
Board will cost $2,800.
The time line
for completing the above tasks is anticipated to take six
months and a final Draft Plan presented to the Board in
April 2000.
Regional
Parks is requesting approval of an appropriation transfer
of $15,100 from contingencies, $15,100 from Sonoma County
Water Agency and $15,100 from Sonoma County Agricultural
Preservation and Open Space District to Regional Parks
operating budget for costs to complete additional work
items. This is consistent with the previous funding for
the Project.
Following the
presentation of the final draft and prior to final
adoption of the Outdoor Recreation Plan, an environmental
review must be completed pursuant to the California
Environmental Quality Act (CEQA). Based on consultations
with Permit and Resource Management Department staff
(PRMD), it appears that a program EIR is likely to be
required. The EIR is estimated to cost between $75,000
and $200,000. Once the scope of the final plan has been
determined the final cost of the EIR can be more
accurately determined. The timeline on the EIR process
has been estimated by PRMD to be 20 months.
ATTACHMENT
(10/18/99)
OUTDOOR RECREATION PLAN TIMELINE
| __________________ |
|
| 1.
Month 1: |
The CAC will meet
to review the Board's direction resulting from
the Workshop. |
| 2.
Months 2 - 4: |
Regional Parks
staff will conduct six public workshops in each
of the six sub-planning areas to present the
Draft Plan and gather feedback. |
| 3.
Months 1 - 4: |
Staff from
Regional Parks, County Counsel, County
Administrators office and Permit and Resource
Management Department will work to develop
implementation detail recommendations such as
streamlining the process of general plan and
zoning amendments for properties acquired for
outdoor recreation purposes. |
| 4.
Months 1 - 3: |
If approved,
Regional Parks obtains current appraisal
information for land acquisition costs at an
estimated additional cost of $9,500. |
| 5.
Months 1 - 3: |
If approved
Regional Parks obtains the services of a
consultant to conduct a survey of likely voter
attitudes on funding the implementation of the
Outdoor Recreation Plan at an estimated
additional cost of $22,000. |
| 6.
Months 4 - 5: |
Upon completion
of the six public workshops, the CAC will
consider any changes to the Draft Plan and make a
final recommendation to the Board. |
| 7.
Month 6: |
The final draft
Outdoor Recreation Plan will be presented to the
Board. |
| 8.
Months 6-7: |
PRMD prepares the
Initial Study for the Draft Plan. Program EIR
likely, at least focused EIR. Coordination
meetings with Parks over EIR issues and potential
mitigations. |
| 9.
Months 8-10: |
PRMD coordinates
with Parks on consultant selection process and
initial EIR process, including ERC review and KFP
process, issues NOP, Negotiates Contract
Provisions, prepares Contract w/Counsel. |
| 10.
Month 10: |
NOP review period
over; distribute comments. |
| 11.
Month 11: |
EIR Contract to
Board for approval; initiate Draft EIR, Contract
Administration, assist consultant with DEIR. |
| 12.
Month 14: |
Admin Draft EIR
submitted; coordination with
Parks/Counsel/District. |
| 13.
Month 16: |
Draft EIR
Submitted; issue Notice of Completion, distribute
DEIR for review. |
| 14.
Months 17-18 |
Draft EIR Review
Period, including Planning Commission hearings on
EIR and project and associated staff reports;
distribute comments, initial consultant direction
regarding preparation of responses. |
| 15.
Month 20: |
Final EIR
completed; assist consultant with responses and
FEIR mail out. |
| 16.
Months 21-22: |
Planning
Commission Hearing(s) on Plan; two PC meetings;
staff reports; research. |
| 17.
Months 24-25: |
Board Decision on
Env Doc and Hearing(s) on Plan; two meetings,
staff reports; prepare resolutions and findings. |
| 18. Month 26: |
Adoption and
follow-up; publications; NOD. |
Resolution No.
____________
Sonoma County Administration
Building, Santa Rosa, Calif.
________________________
RESOLUTION OF THE
BOARD OF SUPERVISORS, COUNTY OF SONOMA AUTHORIZING
BUDGETARY ADRISTMENTS TO THE 1999-00 FINAL BUDGET FOR
THE REGIONAL PARKS DEPARTMENT AND APPROPRIATIONS FOR
CONTINGENCIES IN THE AMOUNT OF $45,300.00, REQUIRING
FOUR-FIFTHS VOTE.
WHEREAS, the Board of
Supervisors has adopted a Final Budget for the
Regional Parks Department and Appropriations for
Contingencies, and
WHEREAS, the
Government Code allows for adjustments to the Final
Budget during the 1999-00 Fiscal Year.
NOW, THEREFORE, BE IT
RESOLVED, that the County Auditor-Controller is
hereby authorized and directed to make the following
budgetary adjustments:
| |
FINANCING USES: |
|
|
| |
COUNTY GEN FUND: REGIONAL
PARKS |
|
$11,000.00 |
| 203 |
032102-5110 Extra Help |
|
34,300.00 |
| 203 |
032102-6500 Special
Services |
|
$45,300.00 |
| |
|
|
|
| |
FINANCING SOURCES: |
|
|
| |
COUNTY GEN FUND: APPROP
FOR CONTINGENCIES |
|
|
| 202 |
081018-9000 Appropriations
for Contingencies |
|
$15,100.00 |
| |
COUNTY GEN FUND: REGIONAL
PARKS |
|
|
| 002 |
032102-2900 Contribution-SCAPOSD |
|
15,100.00 |
| 002 |
032102-2943
Contribution-Water Agency |
|
15.100.00 |
| |
|
|
$45,300.00 |
SUPERVISORS:
Kerns_______ Smith _______
Kelley_______ Reilly_______ Cale_______
Ayes_______ Noes_______ Abstain_______ Absent_______
SO ORDERED
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